Setup secretary permissions to manager Calendar in Office 365

Using this article: http://3water.wordpress.com/2013/02/07/office-365-share-calendar-secretary-mode/, I tried to give secretary permissions to manage his manager Calendar:

PS C:\Windows\system32> Set-MailboxFolderPermission -Identity manager@company.com:\calendar -User secretary@company.com -AccessRights Editor

And getting this error:

There is no existing permission entry found for user: secretary.

    + CategoryInfo          : NotSpecified: (:) [Set-MailboxFolderPermission],

    UserNotFoundInPermissionEntryException

    + FullyQualifiedErrorId : [Server=BLUPR05MB152,RequestId=123455ad-db07-481

   3-bdff-dcc7c69007f6,TimeStamp=10/20/2013 7:29:10 AM] CD99E0A2,Microsoft.Ex

  change.Management.StoreTasks.SetMailboxFolderPermission

    + PSComputerName        : pod51042psh.outlook.com

Then, I found this article, explaining difference between Add-MailboxFolderPermission and Set-MailboxFolderPermission:

http://www.nitingupta.in/blogs/index.php/2010/06/21/exchange-2010-sp1-addmodify-mailbox-folder-permissions-add-mailboxfolderpermission-and-set-mailboxfolderpermission/

This directed me to proper way to setup permissions to secretary to manage his manager Outlook Calendar. It is similar to setting permissions from managers Outlook client:

First – make mailbox visible:

Add-MailboxFolderPermission -Identity manager@company.com -User secretary@company.com -AccessRights FolderVisible

Give permissions to Calendar:

Set-MailboxFolderPermission -Identity manager@company.com:\calendar -User secretary@company.com -AccessRights Editor

If you getting error when trying to Add-MailboxFolderPermission:

PS C:\Windows\system32> Add-MailboxFolderPermission -Identity manager@company.com -User secretary@company.com -AccessRights FolderVisible

An existing permission entry was found for user: secretary.

    + CategoryInfo          : NotSpecified: (:) [Add-MailboxFolderPermission],

    UserAlreadyExis…nEntryException

    + FullyQualifiedErrorId : [Server=BLUPR05MB152,RequestId=e9b404d4-0cbb-4f5

   8-9093-6c789ed35297,TimeStamp=10/20/2013 7:56:35 AM] A4EADBBB,Microsoft.Ex

  change.Management.StoreTasks.AddMailboxFolderPermission

    + PSComputerName        : pod51042psh.outlook.com

Then, all permissions must be cleared out:

PS C:\Windows\system32> Remove-MailboxFolderPermission -Identity manager@company.com -User secretary@company.com

PS update:

Now it could be done from web Exchange admin center:

Open your mail box web access, switch to required mail box, click Calender and use small Share link on upper right corner of the page.

This entry was posted in Short notes and tagged , , , . Bookmark the permalink.

3 Responses to Setup secretary permissions to manager Calendar in Office 365

  1. Kenny says:

    Thanks! That’s nice and clear (and much better than Microsoft’s own documentation)

  2. That was a really helpful entry. Thanks!

  3. Hi there just wante to give you a quick heads up. Thee words in yur post seem
    to be running off the screen in Opera. I’m not sure if this is a
    formaat isssue oor something to do with web browser compatibility but I tnought I’d post to let you know.

    The design and style look great though! Hope you get the issue
    fixed soon. Kudos

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